Accounts Payable Clerk


About the Accounts Payable Clerk position:

Under general supervision of the Assistant Managing Director of Business Operations, the Accounts Payable Clerk processes payments for all assigned accounts and creates payments to vendors. The A/P Clerk is also responsible for researching and resolving accounts payable related inquiries and supporting annual 1099 process.

Essential Functions:

  1. Codes and inputs vendor invoices into database for eventual payment.
  2. Cuts checks, prepares checks for signature, and prepares wires and inter-fund transfers.
  3. Stamps mail received and makes copies of invoices to distribute for approvals daily.
  4. Researches various accounts payable inquiries and resolves on a timely manner.
  5. Files copies of checks and supporting documentation in vendor files.
  6. Assists with completion of annual 1099s.
  7. Maintains W-9 files for all vendors.
  8. Files and processes all other work related materials regularly.
  9. Interacts professionally on a regular basis with staff and the general public.
  10. Provide cash for event boxes as needed.
  11. Reconcile Petty Cash with petty cash manager
  12. Assumes additional responsibilities and performs special projects as needed or directed.


Knowledge, Skills, Abilities and Personal Characteristics:
  1. Experience with Microsoft Office applications, specifically Excel, and with internet use.
  2. High attention to detail, follow-up, self-motivated, well-organized, proactive and solution focused.
  3. Ability to maintain established record-keeping system and office procedures.
  4. Ability to express self effectively and concisely, both orally and in writing.
  5. Ability to tactfully and effectively deal with public and staff in a personable and professional manner.
  6. Ability to work independently with general direction.
  7. Maintains a high level of energy and a consistent positive attitude.
Education, Training and/or Experience:
  1. High school diploma or GED.
  2. Previous experience in Accounts Payable processing.
Preferred Qualifications:
  • Associate‚Äôs degree in Business, or Accounting.
  • If you are qualified and interested in this exceptional opportunity, please send your resume and cover letter, in a pdf format, to .

    Our Benefits

    • Affordable medical and dental insurance
    • Paid vacation, holiday, and sick days
    • 403(b) plan
    • Life insurance
    • Long term disability
    • Wellness programs
    • Employee Assistance Program (EAP)

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