Administrative Assistant – Young Leadership Division

Full-time

Administrative Assistant – Young Leadership Division:

The Young Leadership Division is responsible for implementing strategies that will create a vibrant and thriving community for young adults in Jewish Cleveland. Under minimal supervision, this position provides administrative support for the creation of a vibrant and thriving community for young adults in Jewish Cleveland. The YLD Administrative Assistant reports to the Director of Young Leadership Division and provides support for the YLD team.

Essential Functions:

  1. Provides the highest level of administrative support for assigned staff by prioritizing assignments, multi-tasking, and handling a high volume of work, ensuring quality is not compromised.
  2. Conducts queries for a variety of reports utilizing donor management software and Excel to create mailing lists, merge letters, and other reports as necessary.
  3. Ensures database records are maintained properly and conducts record clean-up regularly, sending updates to the Donor Services area as necessary.
  4. Coordinates meeting logistics by: managing scheduling, communications, arranging logistics of the meetings/ follow-up and ensuring all required materials are available as needed.
  5. Prepares correspondence, reports and documents as needed.
  6. Assumes additional responsibilities and performs special projects as needed.
  7. Interacts professionally on a regular basis with staff, donors and lay leadership.
  8. Answers telephones, refers callers to appropriate staff and/or answers their questions (i.e. event information, phone numbers, addresses).

Additional Duties/Responsibilities:

  1. Extensive use of database technology for all aspects of event planning, mailings, and participant coding.
  2. Creates and maintains special donor groups' databases in BBEC (e.g. Ben-Gurion Society, YLD Board, YLD committees, missions).
  3. Miscellaneous event logistics and planning for a variety of YLD events throughout the year.

Qualifications:

Knowledge, Skills, Abilities and Personal Characteristics:
  1. Experience with Microsoft Office applications.
  2. Ability to organize work, engage in a variety of tasks simultaneously and consistently meet deadlines.
  3. High attention to detail, follow-up, self-motivated, proactive and solution focused.
  4. Well-developed customer services skills.
  5. Ability to express self effectively and concisely, both orally and in writing.
  6. Ability to tactfully and effectively deal with public and staff in a personable and professional manner.
  7. Maintain a high level of energy and a consistent positive attitude.
Education, Training and/or Experience:
  • Associate’s Degree a plus.

If you are qualified and interested in this exceptional opportunity, please send your resume and cover letter, in a pdf format, to .

Our Benefits

  • Affordable medical and dental insurance
  • Paid vacation, holiday, and sick days
  • 403(b) plan
  • Life insurance
  • Long term disability
  • Wellness programs
  • Employee Assistance Program (EAP)

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