Payroll Specialist


About the Payroll Specialist position:

Under general supervision of CFO, ensures accurate processing and recording of Federation’s payroll, and provides timely and accurate financial information, including all related reports and journal entries.

Essential Functions:

  1. Prepares and processes bi‐monthly payroll.
  2. Prepares reports, reconciliations, and journal entries related to bi‐monthly payroll.
  3. Processes new employees and salary changes in the payroll system.
  4. Addresses issues and questions regarding payroll from employees and superiors on a timely basis.
  5. Reviews payroll related invoices and distributes and approves expenses by entity.
  6. Maintains employee payroll files.
  7. Prepares census data for 403b and, Retirement Plan annually.
  8. Prepares correspondence, reports, and documents as needed.
  9. Interacts professionally on a regular basis with staff and vendors.
  10. Assumes additional responsibilities and performs special projects as needed or directed.
  11. Prepares data transmissions for HSA and 403b plan deposits.
  12. Opens and distributes mail twice/week.
  13. Other duties as assigned.

Required Qualifications:

Education, Training and/or Experience:
  1. High school diploma or GED.
  2. Minimum of two years’ experience in payroll processing.
Knowledge, Skills, Abilities and Personal Characteristics:
  1. Experience with Microsoft Office applications, specifically Outlook and Excel and internet.
  2. Trustworthy with attention to confidentiality.
  3. Familiarity with legislation and regulations affecting payroll and related taxes.
  4. Demonstrated aptitude for new technology.
  5. Ability to maintain established recordkeeping system and office procedures.
  6. High attention to detail, follow‐up, self‐motivated, proactive and solution focused.
  7. Ability to express self effectively and concisely, both orally and in writing.
  8. Ability to tactfully and effectively deal with staff and vendors in a personable and professional manner.
  9. Ability to work independently with general direction.
  10. Ability to maintain a high level of energy and a consistent positive attitude.
  11. Willingness to schedule time off around payroll processing dates
  12. Excellent math skills

Preferred Qualifications:

  1. Associate’s Degree
  2. Previous administrative and bookkeeping experience
  3. ADP Workforce Now experience, a plus.

If you are qualified and interested in this exceptional opportunity, please send your resume and cover letter, in a pdf format, to .

Our Benefits

  • Affordable medical and dental insurance
  • Paid vacation, holiday, and sick days
  • 403(b) plan
  • Life insurance
  • Long term disability
  • Wellness programs
  • Employee Assistance Program (EAP)